Administrator - USA Tax & Accounting

Remote - 20 hrs a week part-time and year-round

Position title

Administrator | USA Tax & Accounting Firm | 20 hrs a week part-time and year round

Hours

20 hrs per week | Mon – Fri 5 AM to 9 AM PHT |Sun – Thrs 2 PM to 6 PM PST

Benefits

  • Excellent pay
  • Fully remote and friendly work environment (work from home)
  • Supportive learning environment
  • Benefits at 50% include 100 paid hours off per year in a full year

Position duration

Ideally very long term. Pending capacity and capability, opportunity for more working hours may be extended. Planned reviews are to be at the 30 day, 90 day, and mid-year ongoing mark. This is not a role designed to be a temporary job.

Start date

Feb 17th, 2 PM PST time (Feb 18th, 5 AM).

(Start time may be semi-flexible depending on our mutual needs).

Description

The Administrator performs tax filing support, billing, on/off-boarding, and project management functions. The right candidate will have extreme attention to detail and be able to perform several small, but very important tasks within the same working day. Direct experience is not required across all functions. Strong grasp of excel, general accounting, and report generation are required. Written English must be clear and concise.

Requirements

  • 3 + years of relatable experience in the field of accounting, project, and / or office management. Accounting degree or similar is preferred, but not required.
  • Dedicated, secure, quiet, and focused home office (equipment provided).
  • Background check and job references.
  • Proof of healthcare coverage (coverage not provided).

About us

Gillingham CPA is a small niche tax and accounting firm in the USA that is 100% work remote. We offer a fast paced and friendly work environment with above market benefits. The team is growing and looking for other A players. We work hard while here and leave work behind when out of the office so we may enjoy other things in life.

More here:

Job function

30% Tax filing and support

  • E-filing & related emails
  • Gathering electronic signature
  • Tracking work
30% Billing
  • Prepare invoicing and charges
  • Propose discounts based on emails
  • Track budgets, discounts, & billing requirements
  • Email summary of services performed
  • Email collection reminders
30% Project management
  • New work item creation
  • Work item tracking and system updates
  • Budget to actual reporting
  • Email responsiveness tracking
  • Ad-hoc reporting and duties as required
10% On/off-boarding
  • Establish new client setups
  • Create work item and tracking
  • Send engagement letter(s)
  • Maintain client tracking, counts, and capacity planner

Miscellaneous details

  • Equipment provided with secure work monitoring for security & productivity.
  • Hours worked more or less than typical 50% part time expectation, will be utilized for time off or the use of time off hours.
  • Time off hours: Paid out as needed upon separation or at request once in excess of 50 hours.
  • Time off hours encompasses sick time, holidays, accrual, and can also be referred to as flex time.
  • No side-work policy: Approval must be obtained for any other paid position that would bring your weekly paid working hours in excess of 40.
  • No 13th month pay or bonus structure expected: Hourly salary equivalent is designed to cover such requirements in excess of minimum wage, as well as healthcare costs.
  • Healthcare coverage must be demonstrated and will not be directly paid in the course of work.
  • This position is that of a contractor and has no Philippine workplace benefit programs.
  • This is an at-will position, meaning that either the worker or employer may terminate the position or worker at any time.
  • Pay is in Philippine Peso, based upon current exchange rates, at the US dollar pay scale. This may vary between 1% over or under the international exchange rate.

All in all we welcome serious applicants that are ready to earn enough to cover all standard benefits. We want this to be a long-term position that provides an excellent career opportunity for the right person.

Please add *High Performer* to correspondence within email and questions so that we may prioritize your candidacy. Please understand that while we communicate to all interviewees if we go through with an interview, but we do not get back to all general applicants due to time constraints.

Thank you for all of the time and effort. We look forward to hearing from you.

Column

Gillingham CPA is a rapidly expanding remote CPA firm with roots in San Francisco, California. We support equity compensated clients, standard high-income individuals, small businesses, and seed-stage startups. We do not perform fiduciary, trust, non-profit, or estate related tax preparation. Our clients have tax return, planning, advisory, and sometimes, bookkeeping needs. Our employees enjoy a full benefits package, semi-flexible schedules, and a strong work-life balance.

While we value technology, we do not hire robots. We strive to constantly improve our processes and deliverables in this rapidly changing environment. This is not a “SALY” (same as last year) or even same as last month work environment. We adapt quick, research, and continually work as a team to do better for clients and each other.

In addition to the general site, be sure to check out:

Frequently Asked Questions

Are there set hours I need to be working during the day?

Yes. Standard hours are 8 hours a day, in the timeframe: 8 to 5 PST.

Can I work from anywhere?

Yes, but you need a secure dedicated internet connection. You must have a private (home ok) office to conduct phone calls.

What are some perks of the job?

Work with a nice team making daily impact for clients and on the business. The job is fully remote and general flexibility increases with time. Expect a grand total of 4 to 5 paid weeks off with holidays, bonus days, flex time accrual, and sick time if needed. Come in, do a great job, and then leave work behind. We respect our time off and try to avoid working more than 8 hours a day.

Are any skills tests or background checks required?

Generally we will perform a soft-skills test (no right or wrong answer), a knowledge-based test, and a standard background check. The knowledge-based test is mostly to gauge very basic levels of aptitude to understand where we need to direct training efforts early.

Is promotion possible?

Yes.

What if I am missing some relevant skills?

Traits such as being highly detail oriented and ok with working in a variety of tasks is crucial. For example in the same day you could be onboarding a client, preparing a draft proposal, and running KPI (Key Performance Indicators) for the month-end scorecards all in the same day. Some background with Excel and exposure to tax and or accounting is therefore very important. The actual granular tasks such as doing billing, organizing files, and running the reports can all be taught. No one candidate will have perfect skills across all the required areas.

Is there a trial or test period? About how long?

Yes. We have a one month trial period.

Is a cover letter required?

No, but it could help. If you could simply jot a quick email explaining a bit about what you are looking to accomplish in a new position, it would be great. There are no perfect answers. It is ok if you simply want to have a great work-life balance and do great when on the clock. It is also ok if you want to work up to a promotion and are interested in studying on your own time.